Simplify Case Log Management and Enhance Clinical Education

Drowning in paperwork? Struggling to track student case logs efficiently? Clinical education programs often face bottlenecks due to outdated, manual processes that slow down documentation and create extra work for administrators, preceptors, and students.

During a recent webinar hosted by CORE Higher Education Group, Alexis Carbone, Vice President of Sales, and Collin Wiemer, Client Success Manager, shared insights on how CORE ELMS addresses these challenges head-on. Here's a summary of the discussion, including key takeaways on optimizing case log management with CORE ELMS.

The Challenge: Streamlining Complex Processes in Clinical Education

Clinical rotations are integral to healthcare education, but managing the paperwork, tracking progress, and meeting accreditation requirements can be daunting. Paper-based processes not only create inefficiencies but can also detract from the primary goal—fostering impactful learning experiences for students and maintaining strong partnerships with preceptors.

Enter CORE ELMS, a flexible, user-friendly solution designed to modernize clinical education. While ELMS covers various aspects of experiential learning, this webinar focused on case logs, a critical tool for documenting patient encounters and supporting program accreditation.

What Makes CORE ELMS a Game-Changer for Experiential and Clinical Education Programs?

1. Fully Customizable Case Log Workflows:
   Programs can define their own fields, questions, and workflows to match their specific requirements. From simple data entry to robust, competency-based documentation, CORE ELMS offers unparalleled flexibility. Even terminology can be tailored—whether you prefer “case logs” or “patient encounters.”
2. Automated Features to Enhance Efficiency:
   Preceptors can review and approve logs directly from email alerts without logging into the system, reducing friction and saving time. For students, mobile-friendly access means logs can be completed in real time, ensuring accuracy and timeliness.
3. Data Reporting for Accreditation and Insights:
   With CORE ELMS, all case log data is easily accessible for accreditation reporting and performance analysis. Programs can identify trends, assess site efficacy, and ensure students meet required competencies—all with a few clicks.
4. Preceptor-Friendly Design:
   Acknowledging the vital role preceptors play, CORE ELMS ensures their experience is seamless. Minimal interaction is required for approvals, and automated notifications keep them informed without adding to their workload.

Real-World Benefits for Stakeholders

For Students:

• A centralized platform to log clinical encounters, reflections, and hours.
• A mobile app for on-the-go documentation, reducing the risk of delays or errors.

For Administrators:

• A streamlined, centralized system for tracking progress and meeting reporting needs.
• The ability to manage and audit sites for quality assurance.

For Preceptors:

• Frictionless review processes that respect their time and enhance their relationships with programs.

Implementation Made Simple

The webinar addressed how CORE ELMS supports a seamless implementation process. Whether you’re transitioning from paper-based logs or upgrading an outdated system, CORE’s client success team will guide you every step of the way. By understanding your current processes, identifying pain points, and building forms tailored to your needs, CORE ensures a smooth transition.

Key Takeaways from the Q&A

1. How customizable is the case log module?
   Every element—from fields and forms to workflows—can be configured to meet program-specific needs.
2. Can the module integrate with ICD-10 codes?
   Yes, the module includes a searchable database of ICD-10 codes, making documentation accurate and user-friendly.
3. What reporting capabilities are available?
   CORE ELMS allows you to generate comprehensive reports to identify trends, evaluate site quality, and support accreditation requirements.

Ready to Take the Next Step?

If your program is ready to eliminate manual processes, enhance student and preceptor satisfaction, and streamline accreditation efforts, CORE ELMS can help. To learn more about how CORE ELMS can transform your clinical education program, schedule a personalized demo today.