Simplifying Field Placement Management for Education Programs

For education programs, managing field placements, supervisor evaluations, student progress tracking, and accreditation requirements can feel overwhelming. The administrative workload often takes time away from what matters most—preparing future educators for success.

What if you could simplify the entire process in one system?

How Liberty University Streamlines Field Placements

Team members from Liberty University’s School of Education recently joined us for a webinar to share how they optimized field placement coordination and student progress tracking using CORE ELMS. We discussed four core areas that education programs must navigate effectively:

Key Challenges in Field Placement Management

• Coordinating Student Placements – Identifying and securing host sites while ensuring students meet licensure requirements.
• Ensuring Evaluations Are Completed – Managing supervisor access and ensuring timely completion of student assessments.
• Tracking Student Teaching Hours – Accurately recording field experience hours for accreditation and licensure reporting.
• Meeting Accreditation Standards – Gathering the right data for accreditation bodies like CAEP, without added administrative burden.

Watch the Webinar Recording Here

For Liberty University, these challenges required a more efficient and structured approach—and they found a solution with CORE ELMS.

How CORE ELMS Transforms Field Placement Management

Rather than piecing together manual processes, spreadsheets, and disconnected tools, Liberty University integrated CORE ELMS to streamline every step of their field experience management.

What Makes CORE ELMS Different?

• Simplified Student Placement Coordination – Track site assignments with hand-slotting or use ELSI, an integrated search portal, to verify school information.
• Automated Evaluation Process – Assign evaluations once per course and automatically distribute them to students and supervisors each semester.
• Seamless Supervisor Access – No extra logins required—supervisors receive direct links to complete evaluations.
• Student Teaching Hours Tracking – Students log hours, and supervisors are instantly notified to review and approve.
• Accreditation-Ready Reporting – Pull structured reports on student demographics, placement details, and assessment data—all in one system.

“Being able to download evaluation data by program and by student demographics—right from one report—makes our accreditation reporting much more manageable.”

— Dr. Nancy Dejarnette, Director of Accreditation & Assessment, Professor

The Result? Less Stress, More Student Success

By using CORE ELMS, Liberty University has:

• Saved time by automating manual administrative tasks
• Ensured compliance with licensure and accreditation requirements
• Stored over 1,700 field placement records per semester

“It’s a much more user-friendly system than what we had before. Our students have responded positively, and from an admin perspective, it's far less clunky.”

— Carmen Durst, Director of Gate and Field Placement

If your education program is facing similar challenges, this is the perfect time to rethink how you manage field placements.

Request a demo to see how CORE ELMS can help your program simplify field experience management.