What is CORE ELMS?

CORE ELMS is an Experiential Learning Management System (ELMS Software) supporting the needs and processes of externship departments and students in the field.

Student Externship and Practicum Management



ELMS Features

Scheduling

  • Student Field Scheduling
  • Externship Site Profiles
  • Externship Site Research Tools
  • Externship Site Choice Prioritization
  • SmartMatch Scheduling Algorithm
  • One-Click Student-to-Site Matching

Evaluation

  • Student Evaluation Management
  • Student Self-Evaluation Management
  • Site Evaluation Management
  • Auto-Reminders

Experience Tracking

  • Student Hours Tracking
  • Field Experience Tracking
  • GPS Location Auto-Stamping

Communication

  • User Group Management
  • Personal Calendar Management
  • Messaging Center
  • Help & Support Library
  • Survey Administration
  • Absentee Tracking
  • Incident Reporting
  • Site Visit / Call History Management

Document Management

  • Student Immunization History Management
  • Student Background Check Management
  • Student Licensing Management
  • Site Contract Management
  • Site Payment Accounting

Career Services

  • Graduate Tracking
  • Placement Tracking
  • Job Board Hosting
  • Job Application Management
  • Externship Application Management
  • Continuing Education Integration

Analytics

  • Reporting & Analytics Suite
  • Email Open Accountability Stamps
  • Communication Logs

Other Features

  • Flexible Configuration Options
  • Knowledgeable and Responsive Client Support
  • Mobile App
  • LTI Integration & SSO Integration
  • Custom School Branding
  • Hosted on the RXpreceptor Platform

ELMS Modules

User Groups

Administrators
Administrators

Manage ELMS administrators and define access levels.

Students
Students

Manage student accounts and student profiles.

Supervisors & Placements
Supervisors & Placements

Manage Preceptor / Placement accounts and profiles.

Pending Users
Pending Users

Allows users to submit potential user account information for approval.

Scheduling

Experiential Scheduling
Experiential Scheduling

Manage student scheduling (smart-matching or manual hand-slotting).

Quick Scheduling
Quick Scheduling

Create student schedules without adding site availability.

Availability Submissions
Availability Submissions

Electronic submission and collection of site schedules and availabilities.

Placement Prospector
Placement Prospector

Allow students to research and submit non-affiliated sites for approval.

Evaluations

Student Evaluations
Student Evaluations

Create and manage custom student evaluations.

Supervisor & Placement Evaluations
Supervisor & Placement Evaluations

Create and manage custom Preceptor & Placement evaluations.

Student Self-Evaluations
Student Self-Evaluations

Create and manage custom student self-evaluations.

Experience Tracking

Requirements Management
Requirements Management

Manage student requirements (background checks, immunizations, etc) and site affiliation contracts.

Student Hours Tracking
Student Hours Tracking

Logging, tracking, GPS location, and reporting of student hours in the field.

Field Encounters
Field Encounters

Track and report on specific student field experiences.

Surveys and Forms
Surveys and Forms

Create, manage, and collect custom surveys and forms.

Student Absences
Student Absences

Manage and track student absences in the field.

Document Library
Incident Tracking

Record reported incidents that occur while students are in the field.

Communication Tools

Messaging Center
Messaging Center

Communication portal for mass-emailing all user groups.

Document Library
Document Library

Upload and share documents and files with all user groups.

Calendar
Calendar

A system calendar (events, schedules, due dates, etc.)

Communication Logs
Communication Logs

Track communications with individual users including site visit history.

External Resource Links
External Resource Links

Add custom/supporting buttons with links into the left-hand navigation bar.

Help Center
Help Center

Help center to support all user groups.

Mentor/Preceptor Tools

Payment Tracking
Payment Tracking

Track payments to Mentors/Preceptors and generate check requisitions.

Mentor/Preceptor Benefits Package
Mentor/Preceptor Benefits Package

Present the various "benefits" offered to your field mentors/preceptors.

Mentor/Preceptor Reporting
Mentor/Preceptor Reporting

Allow Mentors to run reports in a limited capacity.

Mentor/Preceptor of the Year
Mentor/Preceptor of the Year

Submission and collection of "Mentor of the Year" nominations.

Continuing Education
Continuing Education

Present continuing education activities to users (integrated with CE Search Engine).

Career Services

Graduate Tracking
Graduate Tracking

Track student start dates through their last date of attendance.

Job Board
Job Board

Full functionality job board connecting employers with students.

Placement Tracking
Placement Tracking

Track graduate employment placements and send employment verification surveys.

Additional Modules

CORE CompMS
CORE CompMS Integration

Integrate with the CompMS student competency assessment portfolios.

MyCred Integration
CORE MyCred Integration

Integrate with the MyCred self-curated presentation ePortfolios.


Request Demo & Pricing


ELMS Videos

Experiential & Externship Program Types Served

Higher Education Sectors Served

CORE ELMS Resources



Everyone's talking about CORE Talking


Switching to CORE was an easy decision. CORE just had the best value, exactly what we were looking for in terms of support, and so it was an easy decision for us to make. The CORE team has been with us every step of the way, providing trainings for us so that we really felt comfortable once we were rolling it out to our students, faculty, and preceptors.

Dr. Megan Leeds, Pharm.D., BCACP
Director of Experiential Education
Regis Pharmacy, School of Pharmacy
Denver, CO

We really needed to have one system that met our needs. We purchased CORE because we saw the value of having the technological support, but more importantly it's very convenient for our students to actually use CORE and the way it's integrated together.

Dr. Ruth Ford, EdD, MSBS, OTR/L
Associate Dean of Health Sciences
Huntington University, Doctor of Occupational Therapy
Huntington, IN


CORE has helped streamline and make our processes so much more efficient. We're able to do things within one single system instead of jumping from system to system, we're able to more easily communicate and we're taking a lot of the duplication out of our day-to-day processes.

Dr. Hope Bauman, DNP
Practicum Manager
Kaplan University, School of Nursing
Lincoln, NE


It has been a seamless transition for us, it's been fantastic to be able to work with the development team and our client services representatives with CORE to customize the things that we need to accomplish.

Dr. Erin Johanson, B.S., M.Ed., Ed.D.
Advanced Experience Coordinator
Roseman University, College of Pharmacy
South Jordan, UT
 


We found that CORE was able to streamline communication, allow easier access to information, and assisted with our accreditation process. I would highly recommend CORE Higher Education for any other educational program that you may have at an institution, Undergraduate or Graduate.

Dr. Beth Bright, OTD, OTR/L, BCPR
Assistant Director & Residency Coordinator
Huntington University, Doctor of Occupational Therapy
Huntington, IN







CORE has really helped us become more organized, more structured, our program was kind of a mish-mash of various spreadsheets and tables and graphs, and CORE enabled us to put it all into one place. The site requirements, the forms, scheduling, the ability to design our own schedules, our own evaluations, design the rotation dates, rotation types, and when we change our curriculum, it's very adaptable and enables us to change instantaneously. We can update our curriculum at any time.

Angela Van Eck
Administrative Assistant for Experiential Education
Shenandoah University, Bernard J. Dunn School of Pharmacy
Winchester, VA


One of the most difficult parts of finding a new database for our Physician Assistant program was we needed our preceptors to show where they have their admitting sites. It took us about a year to find CORE and CORE has been the only system that has been able to do it.

Chad Higgins
Clinical Education Manager
MUSC College of Health Professions
Charleston, SC







One of the things we've loved about working with CORE in the past year and a half is the customization, both from CORE development team and on our side of things. So, any time we've asked for things with Requirements, or with Evaluations, CORE development has created a baseline to which then we can customize exactly what we want from our preceptors and our students, to get everything that we want out of Evaluations and preceptor development.

Danielle Moroz
Administrative Assistant
Roseman University, College of Pharmacy South Jordan, UT

Some of our CORE Clients


University of Michigan
Kaplan
University of Maryland
University of Kansas
Mary Baldwin College
West Coast University
Rutgers
University of Toronto
University of Kentucky
Temple University
University of Rhode Island
UNC
University of Kansas
Mary Baldwin College
West Coast University
Rutgers
University of Toronto
University of Kentucky
Temple University
University of Rhode Island
UNC
University of Utah
Capella
University of Arizona
University of New Mexico
Virginia Commonwealth University
University of New England
UCONN
St. John University
Southern Illinois University
University of Findlay
Long Island University
University of Hawaii
University of Incarnate Word
Husson University
University of South Florida
Belmont University
Campbell University
Manchester University
University of Waterloo
Albany College
University of Western New England
Howard University
Idaho State University
West Virginia University
Union University
Wingate University
University of Texas Tyler
University of Denver
High Point University
Northern Arizona University
University of Louisiana Monroe
Chapman University
University of the Sciences Philadelphia
Bryant and Stratton College
Cedarville University
Fairleight Dickenson University
University of Maryland Eastern
Chicago State University
Mercy College
Hampton University
Roosevelt University
MCPHS University

Program-Specific ELMS Videos

Product Overview Videos